Instructions for Notary Public State at Large

You are applying for a Kentucky Notary Public State at Large.  A Kentucky Notary Public State at Large is a resident or nonresident of Kentucky who is appointed to perform notarial acts within the state of Kentucky, but these documents can go to other states for recording.  The application process for new appointments and reappointments is the same.

After the application has been processed by the Secretary of State, your Certificate of Appointment will be sent to the county clerk in the county of application.  For a Kentucky resident, the county of application is the county where the applicant resides or is principally employed as designated in line 5.  For an applicant who is not a resident of Kentucky, but is employed in Kentucky, the county of application is the county in which the non-resident is principally employed.  At the same time the Secretary of State sends the Certificate of Appointment to the county clerk, a written notice will be sent to you stating that your Certificate of Appointment is in the county clerk’s office.  Within thirty (30) days of receiving your notice, you must go to the county clerk’s office and (1) Post Bond, (2) Take the Oath of Office, and (3) File and record your commission in the office of the county clerk.

For specific information regarding the bonding and oath process, you should make direct contact with your county clerk.  Failure to post bond and take the oath will cause your commission to become void.  This will necessitate the submission of a new application and fee to become a commissioned notary.

Line 1:  List your name as it is to appear on the Certificate.

Line 2:  List your date of birth.

Line 3:  List daytime phone number.

Line 4:  List your home address where your written notice of appointment will be mailed.

Line 5:  List County of application - If a Kentucky resident, the county of application is the county where the applicant resides OR is principally employed.  For an applicant who is not a Kentucky resident, but is employed in Kentucky, the county of application is the county in which he or she is principally employed. (The county on this line should match the county of the official signature at the bottom on the certificate of approval.)

Line 6:  Check new appointment or reappointment – if reappointment, list expiration date.  If previously a notary public and your commission has expired, please check new appointment.  Please do not send reappointments in earlier than four (4) weeks before your current notary will expire.

Line 7:  Requirements for becoming a notary.

Line 8:  Signature of applicant as printed on Line 1.

*You must complete the Certificate of Approval by an Official BEFORE mailing to Notary Commissions

Please mail application along with a $10.00 fee made payable to the Kentucky State Treasurer to:

Notary Commissions
P.O. Box 821
Frankfort, KY  40602-0821