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What are the Filing Officer Functions of the UCC office?
In administering its ministerial duties under Revised Article 9, the filing office files UCC records. The filing office can reject records for the grounds set forth in the statutes and administrative regulations. In filing a UCC record, the filing office makes no determination as to the legality, sufficiency or correctness of the record.
In administering its ministerial duties under Revised Article 9 relating to records maintenance, the filing office maintains an information management system to store, index and retrieve optical images of UCC records. Except as provided in Revised Article 9 and administrative regulations, the filing office transfers data from the UCC records to the UCC Information Management System exactly as set forth in the records. The filing office makes no effort to detect errors.
All financing statements accepted for filing remain "active" in the records of the filing office for all debtors and secured parties until one year after the financing statement lapses.
The Secretary of State searches and issues reports on all active financing statements, regardless of the filing of any amendments, assignments terminations or correction statements which purport to change, add or delete parties or to assign or terminate security interest. Search reports include information about the initial financing statement and any subsequent filings of record. The searchers are responsible for determining the effectiveness of filed records.
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What are the Data Entry Procedures?
Organization names will be entered into the UCC information management system exactly as set forth on the UCC record, even if it appears that multiple names are set forth or it appears that the name of an individual has been included in the field designated for an organization name. Individual names are entered exactly as set forth on the UCC record. Inclusion of names in an incorrect field or failure to transmit names accurately may cause the filing to be ineffective.
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What is the Uniform Commercial Code?
The UCC Branch is the branch of the Office of the Secretary of State that is responsible for administering the duties of the Secretary of State pursuant to Revised Article 9 of the Uniform Commercial Code. In addition to filing and maintaining financing statements, including amendments and correction statements, the UCC branch provides information to the public on the filed records.
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What is the fee to file a UCC 1 financing statement?
$10.00 for all written financing statements
$20.00 for all written financing statements over 2 pages
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What is the fee to file a UCC 3 amendment, termination, assignment, or continuation?
$10.00 for all written amendment statements
$20.00 for all written amendment statements over 2 pages
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What is the fee for filing electronically a financing statement, amendment, termination, assignment, or continuation?
$5.00 for all electronic financing statements and amendments
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What type of payment method can I use when filing electronically?
You may file electronically using a credit or debit card or prepaid account.
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What is a prepaid account?
A prepaid account is a personal account established with the Secretary of State using prepaid fees for UCC filings, copies, and other requests. For more information, see Prepaid Accounts and Terms.
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Is there an additional fee for attachments when filing a financing statement or amendment electronically?
A financing statement or amendment with attachments cannot be filed electronically.
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What is the fee for conducting a standardized search by debtor name?
You may conduct a search by debtor name on our home page at no charge. See Uniform Commercial Code Index Search.
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What is the fee for conducting a certified search by debtor name?
The fee is $5.00 for certified search results. The written request shall specify whether the debtor is an individual or an organization. The Secretary of State will process the written request using the name in the exact form as submitted. The UCC 11 information request form and instructions are provided on our home page.
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What is the fee for copies of UCC records?
The fee for copies of UCC records is $.10 per page.
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My debtor is an organization. What is type of organization (1e), jurisdiction of organization (1f), and organizational ID (1g)?
1e: Type of registered organization is corporation, limited partnership, and limited liability company.
1f: Jurisdiction of organization is where the debtor's current charter documents are filed.
1g: The organization ID, if any, is the number assigned by the agency where the charter documents are filed.
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What form do I use to include additional debtor names?
You may use the UCC financing statement addendum form (UCC1Ad) for one additional debtor name or the UCC financing statement additional party form (UCC1AP) for 3 additional debtors.
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Where do I file my title lien statement?
Title lien statements on automobiles and other titled property are filed with the county clerk's office. Please contact your county clerk's office for information regarding forms, fees, etc.